REGULATIONS

Official regulations of the 2017 Eurafrica Trail. All of the information you should know to sign up as a participant in the race.


Article 1. The Organisers.

Eurafrica Trail is organised by Jaleoo S.L. Technical assistance is provided by the Andalusian Federation of Mountain Sports with collaboration from the Town Councils of Algeciras and of the Commonwealth of Municipalities of Campo de Gibraltar (Spain), the Government of Gibraltar (UK) and Moroccan local, provincial and regional administrations based in Chefchaouen.

 

  • Intercontinental 90 K
  • Intercontinental 70 K
  • Alcornocales 50 K
  • Alcornocales 30 K
  • Talassemtane 40 K
  • Gibraltar Vertical Race

 

Article 2. Requirements to participate.

2.1. General points.

Generally, all of the participants in the Eurafrica Trail must:

Be of legal age of majority, know and accept the conditions in these regulations and correctly carry out all the steps for signing up.

 

2.2. Medical certificate.

All of the participants in the intercontinental race categories must present an official medical certificate (photocopy) issued at most one year before the race begins, which shows the sportsperson is capable of intense, competitive sporting activity. This certificate must include:

  • o The name and professional practitioner’s number of the doctor responsible for the examination.
  • o Date of the examination.
  • o Express recognition that the sportsperson is fit to face the physical demands to complete their Eurafrica trail race category.

 

2.3. Liability waiver.

All of the participants registered in the Eurafrica Trail understand that they take part in the competition voluntarily and under their own responsibility. They therefore exonerate and exempt the organising body, collaborators, sponsors and other participants from all liability arising with respect to the runners and their heirs, waiving their right to prosecute and agreeing not to do so.

Under no circumstances will the organisation be liable for accidents resulting from an illness or latent defect, negligence, negligent disregard of the rules and regulations, as well as any occurring on journeys to and from the place where the race takes place.

The runners accept the disclaimer document’s text when they sign up.

 

Article 3. Race categories. Number of participants and routes.

Eurafrica Trail 2017 is made up of six race categories: two intercontinental ones (Intercontinental 90 K and Intercontinental 70 K), three continental ones (Alcornocales 50 K, Alcornocales 30 K and Talassemtane 40 K) and the #VisitGibraltar Vertical Race.

The Intercontinental race categories are made up of one European stage (Alcornocales 50 K or Alcornocales 27k) and the African stage of the Eurafrica Trail, the Talassemtane 40K.

 

Article 4. Registrations and methods of payment.

Only registrations carried out via the website b www.eurafricatrail.com, (by filling in the necessary documents and paying the registration fee indicated by credit or debit card) will be accepted.

Each participant must fill in their personal information correctly, since this will be checked by the organisers when picking up the bibs.

This time, it will be possible to make the payment for the intercontinental categories in instalments*. All those interested in this method of payment must complete their registration in the following instalments:

  • First instalment: Upon signing up (€109 Intercontinental 70K; €139 Intercontinental 90K). Payable from 30th March to 5th May 2017..
  • Second instalment: 5th June 2017 (€75). Bank transfer.
  • Third instalment: 5th July 2017 (€75 + extra services). Bank transfer.

* 1)Failure to comply with the payment instalments implies automatic cancellation of the registration by the Eurafrica Trail organisers.

Registrations with the option of payment in instalments will be available until 5th May 2017 inclusive. New registrations made as of 6th May onwards will be subject to a single lump payment of the amount.


Article 5. Withdrawals and refunds. Waiting list.

5.1. Withdrawal and refunds.

The Eurafrica Trail organisation lays down the following refund windows for the amount for the bib if the runner cannot participate in the race due to illness*.

  • 1st window: refund of 50% of the amount of the registration. From 1st April to 1st June.
  • 2nd window: refund of 25% of the amount of the registration. From 2nd June to 31st August.
  • 3rd window: Complete loss of the registration fee. As of 1st September.

To formalise their withdrawal, the runner must write an e-mail to inscripciones@eurafricatrail.com with “RENUNCIA” in the subject field, attaching the medical proof if this is the reason for the withdrawal.

*Those registered in the Intercontinental race categories who choose to pay by instalments are not included in this system of refunds.

 

5.2. Cancellation insurance.

The organisation will make a cancellation insurance contract available to those registered in the INTERCONTINENTAL race categories if they have to withdraw their participation in Eurafrica Trail 2017 due to force majeure (only for the causes stated in the policy). This is insurance for cancellation of the journey, designed for intercontinental participants, so that it must be impossible for them to travel (whether or not in this case they are able to run).

 

5.3. Waiting list.

The waiting list shall be opened as soon as the registrations in the corresponding race categories are full until 1st September 2017 in eurafricatrail.com.

When a vacancy appears, the organisation will get in touch with the person who is now to receive the bib, who must formalise their registration within one week.

 

Article 6. About the race.

6.1. General points.

  • The route shall have the due, complete signage, whether this means beaconing and cordoning by the organisation or making use of the official hiking path markers, paying special attention to markings in urban stretches, markings for junctions, hazardous areas for the runners and other places where one may possibly get lost. Whenever necessary, the organisation will physically station a person in such places.
  • o A profile and the obligatory checkpoints for each route shall be sent to all of the runners, included in the “Runner’s guide”.
  • o The routes, trackable by GPS, will be given on the website.
  • o The runners must use the chip and bib provided by the organisation throughout the entire race. The bib must be worn by the runner visibly on the front of their body. It cannot be folded or cut. If the bib is manipulated or given to another person, this may be a reason for immediate penalisation or disqualification.

 

6.2. Refreshments.

  • The six race categories are held in conditions of semi-self-sufficiency (the latter term is understood to mean that the number of refreshments in these races requires the runners to carry their own food and water for the stretches between the refreshments).
  • Recipients will be placed at the refreshment points for the participants to throw away rubbish..
  • There will be solid and liquid refreshments in the race. Details of these will be given in the description of the race categories on the website and in the “Runner’s guide”, which will be sent to every participant before the race takes place.
  • Each participant must take the food they deem necessary.
  • There will be a refreshment service on arrival at the finishing line for all the runners.
  • o It is completely forbidden to receive external help or refreshment from people (whether competitors or not) during the race. External help shall be permitted in the zones prepared for this purpose at all of the refreshment points.

 

6.3. Passage checkpoints.

  • Passage checkpoints shall be located for runners according to the organisers’ criteria of safety, strategy and access. Secret checkpoints may also be located at the organisers’ discretion.
  • Time limits will be set to ensure the safety of the race participants and members of the organisation.
  • Runners who exceed these cut-off time limits will not be allowed to continue in the competition.
  • Those who wish to continue will have their bib removed and may continue outside the race under their own responsibility.
  • The time cut-offs for safety shall be specified in the website and on the race profile.
  • Runners who are cut off due to time or who drop out in the first stage of the INTERCONTINENTAL race categories will begin the second stage with the same time as the last runner classified in the first stage plus 1 minute.
  • If the chip provided by the organisation does not record the runner passing through one of the checkpoints, this may be a reason for penalisation or disqualification..

 

6.4. Race safety.

  • At certain points along the route and at checkpoints, the organisers will place specialised staff tasked with keeping an eye on the participants’ safety. It is obligatory to follow the instructions of these staff, who will be appropriately identifiable.
  • If a runner drops out, the organisation’s staff must be notified as soon as possible.
  • Medical staff and ambulances will be on hand at strategic points along the route to intervene if necessary.
  • If the weather conditions make it advisable, there is an alternative route that will be appropriately communicated in the technical meeting before the start.
  • If the weather conditions are bad or for reasons of safety, the organisers reserve the right to stop the race, change the route or vary the cut-off time limits..
  • A sweeper team responsible for closing the race will check that all the participants have passed by.

 

6.5. Safety regulations.

  • Runners must pay attention to the instructions from the organisation’s checkpoints and security staff (GREIM (mountain rescue group) of the Guardia Civil police and firefighters).
  • It is obligatory to aid a participant who calls for help.
  • The organisation may withdraw a runner from the competition or take away their bib if it considers that the person’s physical or technical abilities are diminished due to fatigue and being worn out as a consequence of competing in the race, in order to ensure their safety.
  • The organisation reserves the right to organise groups to progress together in the race for reasons of security and safety.

 

6.6. Responsibilities.

  • The participants run under their own responsibility. It is their decision to start and run the race..
  • All participants in the Intercontinental race categories must undergo an official medical examination issued at most one calendar year before the race begins.
  • It is advisable for all participants in the Alcornocales 50 race to undergo an official medical examination issued at most one calendar year before the race begins.
  • It is our obligation as organisers and runners to protect the environment in which the race takes place so that our impact on it is kept to a minimum.

 

6.6.1. Penalties.

  • A runner or pair will be penalised or disqualified if they incur in any of the points indicated below (the team of official judges will have the power to give warnings if they deem it necessary before applying a penalty):
  • Not observing the itinerary’s signage, beaconing or cordons to take shortcuts.
  • Receiving help or refreshments (except in emergencies) from anybody, whether they are a competitor or not, outside the zones prepared for these purposes.
  • Refusing to wear the bib, or cutting or transferring it.
  • Changing the markings on the signage etc. provided by the organisation.
  • Dropping litter along the route outside the zones prepared for this purpose.
  • Hindering others from overtaking or creating obstacles for other runners.
  • Not carrying or wearing the items required by the organisation at each checkpoint.
  • Not paying attention to the instructions from the organisation, arbitration officials or collaborators (Guardia Civil, Protección Civil, etc.).
  • Not passing through any of the chip or passage checkpoints.
  • Not wearing or incorrectly placing any item as instructed by the organisation.

 

Article 7. Placings, Trophies and Prizes.

The runners’ final places will be given based on two criteria:

  • For the local race categories, the place the runner comes in the race will be taken into account.
  • For the intercontinental categories, the sum of the times obtained in the different stages in which the runner has participated will be taken into account.

The first 3 runners in the general classification of each race category will be awarded trophies, for both women and men separately.

A trophy will be awarded to the first 3 classified in each runner’s subcategory of each race category, for both men and women separately.

The INTERCONTINENTAL runners who are cut off for taking too much time or drop out in the European stage shall begin the second stage with the same time as the last-placed runner plus 1 minute.

 

Article 8. Runner categories.

For all of the race categories, the participants shall be divided into the following runner categories for both men and women separately:

  • General category: As of 18 years of age reached in the relevant year.

Sub-categories:

  • Absolute: From 18 to 39 years of age.
  • Veteran: From 40 to 49 years of age.
  • Master: 50 years of age and over..

Pairs:

  •  A category for pairs of runners is to be created for the Intercontinental race categories in the 2017 Eurafrica trail.
  • The pairs can be male, female or mixed.
  • A trophy shall be awarded to the first three pairs in each category (men, women and mixed) classified in the two intercontinental formats.
  • The members of the pair must run the race together, passing through the different checkpoints and crossing the finishing line at the same time.
  • The pair’s members must take part in the races wearing the same kit and should be easily recognisable by the members of the organisation.

Article 9. Compulsory items.

9.1. Intercontinentals & Alcornocales 50..

  • Breathable, waterproof jacket (membrane).
  • Trousers or leggings covering at least the knees.
  • Space or survival blanket measuring at least 1.20 × 1.20 m.
  • Container(s) for water back-up (at least 1 l.).
  • Mobile phone with charged battery and phone numbers of the organisers.
  • Cap, visor or bandana.
  • Whistle.

 

9.2. Alcornocales 30 & Talassemtane 40.

  • Long-sleeved windbreaker jacket with hood.
  • Container for water back-up (at least 50 cl.).
  • Mobile phone with charged battery and phone numbers of the organisers.
  • Whistle.

9.3. Gibraltar Vertical Race.

  • Mobile phone with charged battery and phone numbers of the organisers.

The compulsory items will be demanded by the FAM officials or the race’s technical managers on entering the starting area and at any point of the route, and all the runners must undergo this check or face a penalty or disqualification from the race.

 

9.4. Recommended items: 

  • Gloves
  • GPS device with the trackable race route or compass.
  • Cap, visor, bandana.
  • Space blanket.
  • Breathable, waterproof jacket (membrane).
  • Gels.

 

9.4.1. Recommended material Gibraltar Vertical Race:

  • Long-sleeved windbreaker jacket with hood.
  • Container for water back-up (at least 50 cl.).
  • Walking sticks.

 

Article 10. Race management.

For reasons of force majeure beyond its control and not attributable to the organisers, the race management may suspend, shorten, modify, neutralise or halt the race.

The race shall be set up with alternative routes and if it becomes necessary these actions will be taken as a step prior to calling off the race.

The Race Directors may withdraw a runner from the race when they consider that his/her physical or technical abilities have weakened due to fatigue, not having the obligatory items, or they are not in the appropriate condition to continue the race. Their decision is final.

 

Article 11. Image, advertising and data protection rights.

Acceptance of these regulations implies authorisation for the event organiser or its sponsors to totally or partially record my participation in the event via photography, television, films or any other medium, as well as using this for the advertising purposes they deem appropriate, for which the undersigned has no right to receive any economic compensation whatsoever.

 

11.1. Data protection.

On signing up for any of the Eurafrica Trail 2017 race categories, the participants give their consent for the race organisers to automatically handle their personal data for solely sporting, promotional or commercial purposes.

In keeping with Organic Law 15/1995 of 13 December on the Protection of Personal Data, the participant has the right to access these files in order to partially or completely rectify or cancel their content. In order to do so, this must be requested in writing at the following address: hola@eurafricatrail.com.

Furthermore, those registered expressly transfer to the organisation the right to reproduce their name and surname(s), classification obtained by the participant, the runner category, race time taken and their image.

 

Article 12. Suspending the race.

Jaleoo S.L. reserves the right to call off the race for reasons of force majeure following a warning from the competent authorities and/or adverse weather phenomena. If this is the case, the registration fee shall not be refunded, nor will the participants’ expenditure be covered.

 

Article 13. Acceptance.

Formalisation of registration for the Eurafrica Trail implies acceptance of the provisions contained in these regulations.

Article 14. Modifications.

  • These regulations may be corrected, changed or improved at any time by the organisers, notification of which will be made on the website and in the event’s social networks..

  • Regulations edited on Monday, 20th March, 2017.

Cláusula consentimiento expreso con cesión (arts. 6 y 11 LOPD)

De conformidad con lo dispuesto por la Ley Orgánica 15/1999, de 13 de diciembre, de Protección de Datos de carácter personal, consiento que mis datos sean incorporados a un fichero responsabilidad de JALEOO ENTERTAIMENT SOLUTIONS S.L. y que sean tratados con la finalidad de mantener, desarrollar y controlar la presente relación contractual.

Del mismo modo, autorizo la comunicación de mis datos a Gema Mancebo Moreno-Crono Finisher, cuyo objeto social sea inscripción y cronometraje y resultados de pruebas deportivas con la finalidad específica de poder gestionar la inscripción de participantes y posterior cronometraje durante la prueba deportiva así como la publicación de los resultados de la misma.

Asimismo, declaro haber sido informado sobre la posibilidad de ejercitar los derechos de acceso, rectificación, cancelación y oposición sobre mis datos, mediante escrito, acompañado de copia del documento oficial que acredite mi identidad, dirigido a JALEOO ENTERTAIMENT SOLUTIONS S.L. en la siguiente dirección a Avenida de Italia nº 3 local 2 11205 Algeciras (Cádiz).

Acepto los términos y condiciones